Microsoft Word Keyboard Shortcut Cheat Sheet - New Horizons Ireland.

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Your copy of Word may have been purchased as standalone software or as part of an Office subscription. For the purposes of this story, that doesn't matter; all tips herein apply to whatever version of Word you're using. Note that this cheat sheet focuses on what's new in Word , rather than what has stayed the same from previous versions. If you're looking for help getting up to speed on the basics, such as how to work with the Ribbon interface, check out our Word cheat sheet.

The most obvious change in Word is its overall look. Even though Word is a traditional desktop app, Word 's style follows the basic guidelines that Microsoft has set for its so-called Windows apps formerly called Metro or Modern apps that debuted with Windows 8. The Ribbon is now flat instead of three-dimensional, as are all dialog boxes and screens.

Beyond the basic look, though, the Ribbon behaves as it did in Word , with a couple of enhancements that we'll get to later.

If you're using a touch-based device, you can change Word's interface slightly to make it easier to use. On your touch-based device, click or tap the small icon of a hand with an upright index finger that's on the top left of the screen and you'll be able to choose between a mouse-based or touch-based interface.

The mouse-based interface is the default. In the touch-based interface, the icons on the Ribbon are enlarged and there is more space between them, making it easier to tap the one you want without accidentally tapping another. On top is what the Ribbon looks like using the traditional mouse-based interface. On the bottom is the Ribbon in the touch-based interface -- notice the larger icons and more space between them.

Click image to enlarge. Like Windows 8 and 8. It's simple and straightforward to use. The left-hand side of the screen is given over to a list of the most recent documents you've worked on. Click any to open them. To open a different document, click "Open Other Documents" down at the bottom left of the screen. Word 's new Start screen lists documents you've recently opened, and shows thumbnails of templates you might want to use when creating a new document.

The main part of the screen, on the right, is taken up by more than two dozen templates for creating new documents -- everything from simple, straightforward, single-spaced basic documents to flyers, party invitations, brochures and business cards. Click any and you'll come to a screen with a basic description of the template, along with its average user rating.

Click Create to use the template. Not happy with the templates you see? Microsoft has a sizable template repository with plenty more. Up at the top of the screen, type in what you're looking for -- for example, "letters," "resume" and so on.

You'll come to a list of templates that match your search. Click one and you'll see the same kind of screen that you do when you use a template from the Start screen. As with those templates, click Create to use it. Note that the templates -- both those listed on the Start screen and those you search for -- aren't on your local machine. They're on a Microsoft template repository. So when you choose one, you'll first download the template before you use it.

The download size is listed on the template's description screen. Incidentally, if you hate the Start screen, you can easily get rid of it. The Ribbon has largely stayed the same from earlier versions of Word, but there's a very nice new addition to the right of the Insert tab: the Design tab.

This tab gives you, in one location, access to the most important ways you can change a document's design. You can choose from a variety of pre-designed templates with different title and heading sizes, paragraph formatting and so on.

There's also a new set of themes you can apply to your document that include different font styles, sizes and colors. From the Design tab you can also customize colors and fonts, adjust paragraph spacing, add watermarks, change the page color and page borders, and more. Each theme and template has a thumbnail, so you have a good sense what you'll be getting before you make your choice.

When you click a thumbnail, the changes are immediately applied to your document. In this way it's simple to click through many of them until you find the one you want. Word 's new Design tab lets you easily set the styles for your document. Note that if you're working on a. It's simple to convert a. You use Word not just to create documents, but to read them as well. And to make that more pleasurable both on traditional computers and tablets, Word introduces Read Mode, which displays documents and eliminates distractions, including most of the Ribbon.

In Read Mode, you've got a largely clutter-free screen -- although as you'll see, there are a few tools that have been put within easy reach.

You can't edit documents in Read Mode; as the name implies, you can only read. The Ribbon vanishes and your document is put into a two-column view. Arrows appear on each side of your screen. Click or tap them to move through the document in either direction. If you've got a touchscreen, you can also swipe in either direction. In Word 's Read Mode, you can focus on reading your documents, with distractions such as the Ribbon put away.

Not all menus and controls vanish with Read Mode, however. On the upper-left of the screen, there's the File menu, the Tools menu and the View menu. Select File to go to Word's usual File menu. Tools lets you search within the document or do a Bing search. The Tools menu also lets you undo changes you've made in a document.

The View menu gives you several options, including putting the document back into normal Edit Mode, changing the layout of the screen you can switch between two columns and one column , changing the column width and page color, displaying comments if someone has commented on the document, and turning on and then off Word's navigation pane. On the upper-right of the screen are the usual icons for minimizing and maximizing windows, as well as for closing Word.

This tab handles tables of contents, footnotes, bibliographies, indexes and similar material. It also lets you insert a "Table of Authorities," which sounds like something straight out of a Soviet bureaucracy but in fact is a list of references used in legal documents. As the name says, this is where you'll go for anything to do with mailings, from something as simple as creating labels to the more daunting task of mail merges.

Need to check spelling and grammar, look up a word in a thesaurus, work in markup mode, review other people's markups or compare documents? This is the tab for you. Here's where to go when you want to change the view in any way, including displaying a ruler and grid lines, zooming in and out, splitting a window in two and so on. Some tabs are not part of the basic Ribbon but appear only in certain contexts.

It lets you do everything from cropping the image to positioning it on the page. The Design tab lets you control the table's style, including borders and shading, while the Layout tab lets you specify the number of rows and columns, merge and split cells, sort the table's data and more. The Design tab lets you set what the chart looks like and what data appears in it, and the Format tab lets you control how it integrates with the page and do things such as change the styles of the shapes and lines in the chart.

Following are some of the most commonly used commands from these contextual tabs. Note that the keyboard shortcuts only work if your cursor is in the picture, table or chart. See our Word cheat sheet to get the most out of Word Here are the latest Insider stories. More Insider Sign Out. Sign In Register. Sign Out Sign In Register. Latest Insider. Check out the latest Insider stories here.